Operations & Administrative Assistant

MESH is seeking a smart, friendly, and self-driven Operations & Administrative Assistant to support our office and team. This hands-on role reports to the Executive Assistant to the Managing Partner and is ideal for someone who enjoys staying organized, solving practical problems, and helping others work effectively. As MESH grows, the right candidate will have strong opportunities to learn and take on greater responsibility.

Salary range: TWD 40,000–60,000, depending on qualifications and fit.

Key Responsibilities

1. Office & Workplace Operations
   • Receive visitors and manage meeting rooms, mail, and phones.
   • Manage office access and security, including employee badges and keys.
   • Keep office supplies, pantry, and equipment stocked; track inventory and assets.
   • Coordinate vendor quotations, purchasing, and contract renewals; arrange repairs as needed.
2. Administrative & Team Support
   • Coordinate travel bookings and expense claims.
   • Manage filing, scanning, and company records.
   • Maintain company directories, distribution lists, and shared calendars.
   • Support interviews, onboarding, offboarding, and internal communications.
   • Support registrations, license and insurance renewals, notarization, certifications, and legal document delivery.
3. Events & Hospitality
   • Keep meeting rooms clean, organized, and stocked on snacks and refreshments.
   • Organize team and investor events, including guest lists, RSVPs, catering, and logistics.
   • Manage company gifting and maintain gift records.
4. Process Improvement & General Support
   • Improve administrative processes and documentation.
   • Assist with ad hoc projects as assigned.
   Minimum Requirements
   • Able to work full-time in the office (Xinyi District), five days per week.
   • Strong organizational skills and attention to detail.
   • Reliable, responsible, and able to follow through independently.
   • Strong communication and interpersonal skills.
   • Comfortable juggling multiple tasks and shifting priorities.
   • Proficient in Microsoft solutions and open to learning new softwares.
   Preferred Qualifications
   • Experience in administration, office operations, or hospitality.
   • Professional English communication skills.